At this evening’s meeting, the members shall vote to approve or further refine the following revisions to the CSCA’s By-Laws, were we revised to correct the ambiguity regarding precisely when an election for the board of the directions should take place, and clarify when the executive officers would be appointed by the board.
Revision to By-Laws.
“The end of balloting should be pre-specified for a time which will occur during the last regular members meeting of the term.”
38. Elections for the Board of Directors will take place through electronic or physical ballots, provided that the means of auditing the ballots provides all members with a means to assess their accountability. The end of balloting should be pre-specified for a time which will occur during the last regular members meeting of the term. All members in good standing are entitled to one vote each. For each election one (or more) Elections Officer will be designated by the Board of Directors, who will be responsible for the impartial conduct of that election according to the rules of these bylaws. The Elections Officer will be responsible for the detailed running of the election but will maintain contact with the Executive and the Board of Directors.
“& time” inserted into the line “The voting period will be a minimum of 5 business days in duration with the end date & time clearly included in the ballot.”
42. The Elections Officer will ensure that each member will be delivered ballot by physical or electronic means containing the names of all candidates that have accepted nomination. Each member will be instructed to vote for UP TO five (5) members for the Board of Directors, by returning, to an email address designated by the Elections Officer, a copy of the ballot email with his/her own choices (from among the nominees) clearly designated (in a manner as described in the ballot). All returned ballots with 5 or less candidates voted for will be counted. Ballots that vote for more than 5 candidates will be discarded in their entirety. The voting period will be a minimum of 5 business days in duration with the end date & time clearly included in the ballot. Ballots received up to the closing date will be valid. If a member sends more than one ballot then only the most recent one sent will be counted.
48. Officers of the corporation shall be appointed by resolution of the board of directors at the first meeting of the board following the annual general meeting of members.
48. Officers of the corporation shall be appointed by resolution of the board of directors at the first meeting of the board following the election of directors.